Marketing Administrative Associate

Calling All FunMakers... Ask any member of our team, they will tell you working at CRS is a dream job (then again, we may be a bit biased). We love what we do because we’re not a simple vendor, distributor, or product pusher. We measure our success by the success of our customers, offering turn-key solutions that not just achieve goals, but surpass them. Our goal is to maximize the business potential of each customer as we strive to be the premier resource for everything recreation. Simply said, we at Commercial Recreation Specialists are providers of FUN. What could be a better job than that?

If you think you have what it takes to become a CRS FunMaker, we’re looking for someone to join the fun as an Administrative Assistant who wants to join the fun on the Marketing Team. This role will work out of the Verona, WI office. The Administrative Assistant will report to the Marketing Lead in the following capacities:

Role and Responsibilities

  • Tradeshow coordination including but not limited to registration, booth layout and setup, booking travel arrangements, processing tradeshow leads in the CRM, preparing and mailing follow up correspondence post-show, and tracking details in Excel spreadsheets
  • Association management: ensure all benefits are realized, renew current memberships, analyze & recommend new membership opportunities, track information in Excel spreadsheets, and more
  • Organize, label & maintain inventory of vendor & internal collateral
  • Prepare mailers and send to customers
  • Order business cards, merchandise, and holiday gifts
  • Assist in binding sales presentations, flip books and for other similar needs
  • Maintain library of price lists, product information, photos, etc; archive old information
  • Make changes to the website including price updates, product details, etc
  • Assist with customer & lead list building; update info in CRM, build lists for mailers & emails
  • Conduct market research and prospecting and prepare report of findings
  • Data entry of, vendors, campaigns and website orders into CRM system
  • Create and/or assist with presentations
  • Additional responsibilities as assigned by supervisor

Ideal candidates must: be a person of high character, integrity, and honesty; have the ability and willingness to be a part of a team; be insatiably curious and have the capacity to learn; have a tremendous work ethic with the willingness to do whatever it takes to serve both internal and external clients; hold themselves accountable for their growth and success; manage their time effectively; exhibit exemplary communication in person, on the phone and in writing; and be serious about fun!

Additional Key Success Factors:

  • Experience as an Administrative Assistant in marketing, sales or customer service
  • Facility with a CRM system
  • Adobe Suite experience a plus

Required Education, Background & Skills:

  • College degree
  • 2+ years experience in similar positions for small to midsized businesses
  • Microsoft Suite proficiency (Word, PowerPoint, Excel)
  • Very strong attention to organization and detail
  • Strong follow-through

Desired Qualities:

  • High capacity for successful self-direction
  • Ability to multi-task and take initiative
  • Ability to take direction and absorb information quickly
  • Strong interpersonal skills
  • Collaborative & team-focused
  • Strong verbal and written communication skills

Physical and Environmental Requirements:

  • Physical activities: able to meet all physical requirements of routine office work
  • Level of physical requirements: Lifting and/or moving objects weighing up to 40lbs
  • Level of visual acuity: viewing of computer screens for long durations
  • Environmental conditions: office location; infrequent trips to customer sites and/or trade shows
  • Travel Needs: Position may require infrequent overnight and/or weekend travel